2016 AGM and Election of Officebearers and Committee members

Notice of Annual General Meeting 2016

The 2015 Annual General Meeting of the NSW Postcard Collectors Soc. Inc will be held on Wed 3 August 2016 at Philas House, 7 Brisbane St, Sydney, commencing at 7.30pm.

The agenda for the meeting is as follows:

  1. Apologies.
  2. Approval of the minutes of the 2015 Annual General Meeting.
  3. Approval of financial report FY2015-2016
  4. Reports from Committee and from Office Bearers
  5. Election of President, Vice President, Secretary, Treasurer and 3 Committee Members
  6. Membership Fees for 2017-18
  7. Receive and consider the statement to members required by s.26 (6) of the Associations Incorporation Act.
  8. Other Business.

All financial members of the Society are entitled to attend the AGM and participate in its business.

All financial members are entitled to appoint a proxy to participate in the AGM and vote on their behalf if they are unable to attend in person. :  Notice appointing a proxy shall be in writing or by email addressed to the secretary and shall state the name of the member appointing the proxy and the name of the person to exercise the power to vote on behalf of the former. Unless the contrary indication is clearly expressed in the notice appointing the proxy that person shall be free to exercise the power as they see fit.

The AGM will be followed by a meeting of the Committee, and it will appoint up to 4 additional members of the Committee by co-option, and allocate responsibilities for the various functions of the Association. All financial members of the Society are welcome to attend the Committee meeting as observers.

Call for Nominations for Office Bearers and Committee Members.

All financial members are eligible to stand for election as President, Vice President, Secretary, Treasurer or Committee member (3 positions for election).

Nominations of candidates may be made in writing or by email addressed to the Secretary which reaches the Secretary prior to the commencement of the AGM or in person at the AGM when nominations are called for.  The names of the candidate, nominator and of seconder shall be included in each such nomination. The consent of each candidate must be indicated before the conduct of the election and confirmed in writing or by email by each successful candidate, normally before the conclusion of the AGM, and in any event within one week of the conclusion of the AGM.  Each successful candidate should provide details of their address and other means of contact to the Secretary within one week of the conduct of the election.

Addresses for Nominations and Proxy Notification.

The Secretary’s addresses for purpose of notification of appointment of proxies, and nominations of Office Bearers and Committee members are as follows:

Mail: P.O. BOX 1518 POTTS POINT NSW 1335

Email: [email protected]

Joelle Girard

Secretary

NSW Postcard Collectors Soc. Inc.

Date: 13/07/2016

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